BUSINESS SOFTWARE SOLUTIONS

4 Parker Place Technology Park
Bentley Perth WA 6102
Ph: +61 8 9453 7400
Fax: +61 8 9453 7499

Cash Management

 

The CAPITAL Office Cash Management business
system can be used to:

cash manager

  • Allocate expenses, income and operating overhead.
  • Transfer sums of money between different bank accounts.
  • Pay accounts or raise "contra" transactions between accounts.
  • Check your bank statements against the entries placed in the system to verify that everything is accurate and up to date.
  • Mark which transactions should appear on your bank deposit list for presentation to your bank.
  • Locate normally difficult to find references such as cheque numbers, and expense codes.
  • Write off bad debts.
  • Manage recurring transactions.
  Features Description
     
  Automatic Updates Cheques received or paid out are automatically reflected in the cash management software.
     
  Miscellaneous Charges Direct deposits, bank charges and other miscellaneous fees can be entered manually.
     
  Running Balances An up to the minute running tally of the balance of each bank account is available.
     
  Unlimited Accounts Any number of bank accounts can be added to the system, including an account to handle a petty cash float. Transfers may be made between accounts.
     
  Bank Reconciliations A computer statement that should mirror your bank statement can be printed for fool-proof cross-checking. There is an on-screen representation of your bank statement complete with running balance. Add adjustments or edit 2transactions while in "reconcile mode." Unpresented cheques and uncleared deposits running totals are available in the accounting software at all times.
     
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  Unpresented Cheques A report listing outstanding transactions that do not appear on your bank statement can be produced.
     
  Bank Deposit List Produce a bank deposit list report for presentation to a bank. Deposit, bank, branch and drawer details may be entered on cash book entries. Print multiple copies at once. Option to add recent (new) transactions to current deposit.
     
  4000 Dissections Limit A single cash book entry may be dissected across a maximum of 4000 different expense  codes.
     
  General Ledger Link All cash book activity is transferred to the general ledger.
     
  Reconciliation Summary Prints a bank balance and activity summary.
     
  Keeps On File:
  • Account Code
  • Cash Book Name
  • Bank Name/Branch/Account Number
  • Merchant Number
  • Currency
  • Account Type
  • Contact Name
  • Phone
  • Fax
  • Running Totals on Unpresented Cheques
  • Running Totals on Uncleared Receipts
  • Unused Overdraft Remaining
  • Overdraft Limit
  • Last Bank Statement Processed/Reconciled
     
  Recurring Transactions Enter an unlimited number of recurring transactions for automatic transfer to any cash book. Weekly, fortnightly, Every 4 Weeks, Monthly Every 2 Months, Quarterly, Twice a Year, Yearly, Unlimited, User Defined No. of Days of insertion.
     
  Short-Cuts Create an unlimited number of cash book entry "Short-Cuts" or alternative codes. Enter a Short-Cut and equivalent expense (dissection) codes. Allows entry of "Vehicle" or "Rent" instead of difficult to remember chart codes which are automatically translated into normal chart codes.
     
  Foreign Currency Cash Books Cash Books within the cash management system can maintain both Australian dollar values and foreign currency values. Foreign currency cash books can be revalued at any time based on the current rate of exchange. Revaluations can also be reversed and redone without penalty.
     
  Compound Entry Support Assign expenses (or chart of account codes), comment lines and pay supplier and customer accounts using a single cash book entry in your accounting software.
     
  Contra Accounting Since it is possible to assign payments to/from a customer and to/from a supplier using a single cash book entry, contra transactions are extremely simple. Write off invoices in both customer and supplier entries against one another via a cash management transaction.
     
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  Automatic Deposit Splitting Assign cash book/bank accounts within the cash manager to destinations according to payment method. I.e., Dinners Club or credit cards not directly handled by your main bank, barter groups and voucher promotions. Any non-ordinary transaction can be channeled to a special cash book account, which can be assigned different general ledger codes to reflect its nature. Promotional voucher redemptions can be redirected to promotional costs in your general ledger, rather than asset accounts, etc.
     
  Flexible Banking Control Date of deposit tracked separately from date of transaction in cash book. Supports morning and afternoon banking. Individual transactions can be excluded from a deposit or deferred.
     
  Comprehensive Payment Support:
  • Cash Sales
  • Direct Deposits
  • Cheques
  • Credit Cards
  • EFTPOS
  • Gift Certificates/Vouchers
  • Barter Dollars
  • Other
     
  Filter & Find Views Allow the transactions visible in each cash book to be restricted by any combination of the following parameters:
  • Date
  • Reference
  • Amount
  • Expense/GL Code
  • Customer Code
  • Supplier Code
  • Drawer Name
  • Deposit Type (credit card, cheque, cash, etc.)
  • Cash Book Transactions Only
  • Cash Book Transaction Type (transfers, bank fees, etc.)
  • Customer Transactions Only
  • Supplier Transactions Only
  • Other (Special) Transactions Only
  • Unreconciled Transactions Only
  • Credit Card Number
     
  Print Cheques/Receipts Highlight a transaction in the cash management software and select to print cheque or receipt depending on the nature of the transaction. Receipt/cheque formats are user definable.
     
  Export Payments List Transfer transactions such as customer credit card charges to your bank for bulk processing.
     
  Multi-Departmental Banking Separate departments may enter payments into shared bank accounts and generate department specific deposit lists.
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